Private Trips - We Make it Easy!

Making Custom and Group Travel Easy for You!

Since 1979 we’ve helped our guests plan special travel experiences with their own unique twists and customization.  It’s super easy to plan your own private vacation experience with us and you have a choice of three options.

  1. Simply reserve an available date on any of our stellar itineraries.
  2. or - Choose your own date with one of our existing trip itineraries.
  3. or - Create something entirely custom designed around your needs and desires.

Reserve an existing available date

Depending on the trip, you will generally need a group of 8-18 to reserve that date for your group.  Just give us a call and we can quickly tell you if the date and trip you want is available.  With a nominal deposit we can hold the space while you gather your group.  We provide all the support documentation you need to invite people and give them the details about the trip.

During the period that we are holding your space, trip members send in their deposits (the amount varies depending on the itinerary chosen).  This deposit is refundable until the hold period is over.

When the time has arrived for your hold period to end, and you haven’t managed to get enough people on board, you have three choices:

  1. Allow us to open the tour to people beyond your group
  2. Cancel your reservation and receive a full refund
  3. Keep the trip for just your group with a new price based on the lower numbers.

Choose Your Own Date

Pick the trip, tell us the date!  Any size group, even if it's just two people, can request any of our itineraries to depart on a date of your choosing!  We know people have busy schedules that are often not flexible and we will do all we can to make it work!

Private Trip Pricing

Generally, our private trip prices are based on double occupancy and the originally stated number of guests in your group.  However we understand that sometimes plans change and your group size might also.  In that case we recalculate the price based on actual numbers.  This can happen at these stages of the process:

  • Once the original hold period has ended.
  • At any time prior to the final payment due date.
  • Once final payment is due.

Group Savings

Depending on the trip chosen we are sometimes able to offer a discounted space to you as the group organizer.  It’s your choice to use this towards your space or have the savings divided among all participants.

Changes to your itinerary

Depending on the nature of the changes, there may be additional charges for changes made.

Cancellation and Refund Policy

If you must cancel your reservation, your cancellation fee will be determined according to the policy outlined in our terms and conditions for your specific tour.


Go Custom

If you want to modify one of our existing trips in order to make it better fit your exact wishes, we are happy to accommodate you.  Just give us a call at 800-451-6034 to speak to one of our Adventure Consultants who will work closely with you to create your dream journey. Go here for more info on fully custom trips.